Privacy Policy
The Ministry of Jal Shakti and the India International Water Week Secretariat (“we”, “us”, “our”) are committed to protecting your privacy. This Privacy Policy explains how we collect, use, store, and disclose information when you use the official website of the 9th India International Water Week 2026 (indiawaterweek.in) and related services, including registration, exhibition bookings, paper submissions, payments, and the participant portal.
1. Information We Collect
We may collect information that you provide directly, such as: name, designation, organisation, email address, phone number, postal address, nationality, and other details submitted during delegate or exhibitor registration; information related to exhibition stall bookings and sponsor/delegate submissions; abstracts, synopses, or papers; and payment-related information necessary to process fees (e.g. billing details; actual card or account details are handled by our payment service providers and not stored by us beyond what is required for reconciliation). We may also collect technical and usage information, such as IP address, browser type, device information, and pages visited, for security, analytics, and improving the website.
2. How We Use Your Information
We use the information to: process registrations, exhibition bookings, and paper submissions; communicate with you about the event (e.g. confirmations, updates, reminders); facilitate payment processing and issue receipts or invoices; manage the participant portal and access to event-related services; comply with legal or regulatory obligations; and improve our website and services. We may use aggregated or anonymised data for reporting and planning purposes.
3. Payment Processing
Payments for registration, exhibition, or other fee-based services may be processed through third-party payment gateways (e.g. Razorpay). When you make a payment, relevant information is shared with the payment provider in accordance with their privacy policy and applicable regulations. We do not store your full card or account credentials; we may retain transaction references and billing information as needed for accounting, refunds, and dispute resolution.
4. Sharing and Disclosure
We may share your information with: other government departments or agencies in India where necessary for the conduct of the event; service providers who assist us (e.g. hosting, email, payment processing), subject to confidentiality and data protection obligations; and law enforcement or regulatory bodies when required by law. We do not sell your personal information to third parties. Delegate or exhibitor lists may be used for event logistics, badges, or official communications in line with the purpose of your registration.
5. Data Retention
We retain your information for as long as necessary to fulfil the purposes described in this policy, including event management, financial and legal compliance, and dispute resolution. After the event, we may retain certain data for records as per government retention policies. You may request deletion or correction of your personal data subject to applicable law and our retention requirements.
6. Security
We implement appropriate technical and organisational measures to protect your personal information against unauthorised access, alteration, disclosure, or destruction. Communication over the internet is not completely secure; we encourage you to use strong passwords and to avoid sharing your login details.
7. Cookies and Similar Technologies
Our website may use cookies and similar technologies for essential functionality (e.g. session management, security), and optionally for analytics or improving user experience. You can adjust your browser settings to limit or block cookies; some features of the site may not work fully if cookies are disabled.
8. Your Rights
Subject to applicable law (including the Information Technology Act, 2000 and rules thereunder, and any other relevant Indian laws), you may have the right to access, correct, or request deletion of your personal data, or to withdraw consent where processing is consent-based. To exercise these rights or for any privacy-related queries, please contact us using the details below.
9. Children
Our services are not directed at minors. If you are under 18, please do not submit personal information without the involvement of a parent or guardian.
10. Changes to This Policy
We may update this Privacy Policy from time to time. The revised version will be posted on this page with an updated “Last updated” date. We encourage you to review this policy periodically. Continued use of the website after changes constitutes acceptance of the updated policy to the extent permitted by law.
11. Contact Us
For any questions or concerns about this Privacy Policy or our data practices, please contact the India International Water Week Secretariat: Room No. 204, Second Floor, Palika Bhawan, RK Puram, New Delhi – 110066. Phone: 91-11-2412 1759 & 91-11-2412 2379. Email: connect@indiawaterweek.in.
Last updated: March 2026.